How do janitorial companies calculate commercial cleaning quotes?

Quotes are typically calculated using square footage (e.g., $0.08 to $0.20 per sq. ft.) multiplied by visit frequency, adjusted for restroom and fixture counts.

Are cleaning supplies billed separately?

Standard cleaning chemicals and microfiber equipment are usually bundled into the service rate, while consumable restock items (paper towels, hand soap) can be itemized separately.

Can I set up recurring monthly invoicing on this quote?

Yes. The quote clearly displays both the per-visit cost and the estimated monthly billing total.

Free Commercial Cleaning Estimate Quotation Templates

A professional janitorial and commercial cleaning quote template. Estimate per-square-foot rates, recurring office visits, floor buffing, and window cleaning add-ons.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105 · contact@acmeglobal.com · +1 (555) 382-9281

LOGISTICS QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. Lane: Nhava Sheva (INNSA) to Rotterdam (NLRTM).

Quotation Details

Service	Description	Qty	Unit Price	Amount
Ocean Freight (FCL)	40ft container, port-to-port	3	$2,150.00	$6,450.00
Customs Clearance	Documentation & brokerage	1 shipment	$480.00	$480.00
Warehousing	Bonded storage per pallet/week	60	$12.00	$720.00
Last-Mile Delivery	Regional truck distribution	15 stops	$95.00	$1,425.00
Cargo Insurance	All-risk coverage on value	1 policy	$390.00	$390.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Rates valid for 14 days and subject to space availability.
Payment terms: Net 15 from invoice; demurrage billed separately.
Liability limited per carrier terms unless insurance is purchased.

Notes: Payment is due within 30 days of invoice date.

Rates subject to fuel and currency surcharges at booking.

Acme Global Inc.

Free

Quotations

Logistics Quotation Template

Free logistics quotation template for freight and 3PL firms to quote warehousing, shipping lanes, and handling to supply-chain clients.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105contact@acmeglobal.com+1 (555) 382-9281

FURNITURE QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. Delivery to Furniture delivery Address.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Solid Oak Dining Table	2.4m, matte oil finish	1	$1,850.00	$1,850.00
Upholstered Chairs	Linen seat, oak legs	6	$240.00	$1,440.00
Sideboard Cabinet	3-door, soft-close hinges	1	$1,120.00	$1,120.00
Custom Finish Upgrade	Stain match & lacquer seal	1 lot	$380.00	$380.00
White-Glove Delivery	Assembly & placement in-home	1	$260.00	$260.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 21 days from the issue date.
Payment terms: 40% deposit to begin, balance due before delivery.
All handmade pieces carry a 5-year structural warranty.

Notes: Payment is due within 30 days of invoice date.

Handcrafted to order — lead times confirmed at deposit.

Acme Global Inc.

Free

Quotations

Furniture Quotation Template

Free furniture quotation template for makers and dealers to quote custom pieces, materials, finishes, and delivery to home or office clients.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105

contact@acmeglobal.com

+1 (555) 382-9281

MANUFACTURING QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. for production of part Manufacturing part Number.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Injection Mold Tooling	Single-cavity hardened steel mold	1	$14,500.00	$14,500.00
Raw Material (ABS)	Industrial-grade resin per kg	1,200 kg	$3.20	$3,840.00
Production Run	Molding cycle & labor per unit	10,000	$0.85	$8,500.00
Quality Inspection	CMM dimensional QC & reporting	1 lot	$1,150.00	$1,150.00
Packaging & Palletizing	Cartons, shrink wrap, pallets	1 lot	$720.00	$720.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 30 days; tooling lead time is 6-8 weeks after PO.
Payment terms: 50% tooling deposit, balance Net 30 on shipment.
Parts warranted against manufacturing defects for 12 months.

Notes: Payment is due within 30 days of invoice date.

Quoted prices assume approved engineering drawings and confirmed volumes.

Acme Global Inc.

Free

Quotations

Manufacturing Quotation Template

Free manufacturing quotation template for factories to quote tooling, production runs, materials, and unit pricing to procurement clients.

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AMC QUOTATION

From: TechCare IT Solutions, 22 Residency Road, Bengaluru 560025 — support@techcare.io, +91 80 4123 8800

Prepared for Ananya Rao of Finserv Solutions Pvt. Ltd. Quotation QT-AMC-2026-031 issued July 3, 2026, valid until July 31, 2026.

Contract: Comprehensive AMC (labour + listed spares) | 12 preventive visits + unlimited breakdown calls | Response SLA: 4 business hours on-site | Term: August 1, 2026 to July 31, 2027

Equipment Covered

Equipment	Qty	Annual Rate	Amount
Desktop workstations	40	$60.00	$2,400.00
Network servers	3	$450.00	$1,350.00
Network printers	6	$125.00	$750.00

Subtotal: $4,500.00 Tax (8%): $360.00

Annual Contract Value: $4,860.00

Renewable annually with a 5% escalation.

Comprehensive AMC — labour and listed spares included. Consumables billed at actuals.

TechCare IT Solutions

Free

Quotations

AMC (Annual Maintenance Contract) Quotation Template

Annual Maintenance Contract quotation for IT or HVAC equipment — visits per year, response SLA, parts coverage and annual value.

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SECURITY SERVICES QUOTATION

From: GuardWell Security Services, Tower B, DLF Cyber City, Gurugram 122002 — ops@guardwell.com, +91 124 400 5500

Prepared for Vikram Malhotra of Horizon Malls Pvt. Ltd. for a retail mall premises. Quotation QT-SEC-2026-018 issued July 3, 2026, valid until July 31, 2026.

Manpower Deployment (Monthly)

Role	Guards	Shift	Rate / Guard	Amount
Unarmed Guard	4	12 hr	$1,800.00	$7,200.00
Shift Supervisor	1	12 hr	$2,300.00	$2,300.00

Subtotal: $9,500.00 Tax (8%): $760.00

Monthly Contract Value: $10,260.00

PSARA Licence: PSARA/HR/2021/4477

Deployment can begin within 7 days of a signed work order.

Rates are per calendar month. Uniform, training and statutory compliance included.

GuardWell Security Services

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Quotations

Security Services Quotation Template

Manpower security quotation priced by guards, shifts, and monthly rate — with supervisor, equipment, and PSARA licence details.

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Meridian Consulting

254 Sansome Street, Suite 471, Seattle, WA 98101

hello@meridianconsulting.com

+1 (555) 703-5321

CONSULTING QUOTATION

Firm: Meridian Consulting — hello@meridianconsulting.com, +1 (555) 703-5321

Quotation QT-2026-0148 for John Doe Services at GlobalTech Industries, issued July 3, 2026, for the Operations Transformation engagement over a 10-week engagement.

Quotation Details

Phase	Deliverable	Days	Day Rate	Amount
Discovery & Assessment	Interviews, data review, findings	8	$1,600	$12,800
Strategy & Roadmap	Target operating model, roadmap	10	$1,600	$16,000
Implementation Support	PMO, change enablement, KPIs	12	$1,450	$17,400
Executive Readout	Board deck & final presentation	3	$1,600	$4,800
Total				$59,940.00

Subtotal: $55,500.00 Tax (15): 8% Total: $59,940.00

Terms & Conditions

Fees are invoiced monthly against days delivered.
Reasonable travel and expenses are billed at cost with prior approval.
All deliverables and findings remain strictly confidential.
Either party may pause the engagement with two weeks written notice.

Next Steps: Payment is due within 30 days of invoice date. Approve this quotation by 2026-08-30 to schedule the kickoff workshop. Contact hello@meridianconsulting.com to countersign the engagement letter.

Quotation valid for 30 days. Scope per the engagement letter.

Meridian Consulting

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Consulting Quotation Template

Management consulting quotation outlining assessment, strategy, and implementation phases with senior advisory rates.

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WEB DESIGN QUOTATION

Studio: Nova Web Design — hello@novawebdesign.com, +1 (555) 856-1492

Quotation QT-2026-0148 for John Doe Services at GlobalTech Industries, issued July 3, 2026, to design the corporate marketing website across 8 responsive pages.

Quotation Details

Phase	Deliverable	Hours	Rate	Amount
UX & Wireframes	Sitemap, wireframes, content plan	30	$85	$2,550
Visual Design	High-fidelity mockups, style guide	44	$90	$3,960
Build & Responsive	Front-end build, mobile-first	56	$95	$5,320
CMS & Launch	CMS setup, SEO basics, go-live	24	$90	$2,160
Total				$19,969.20

Subtotal: $18,490.00 Tax (15): 8% Total: $19,969.20

Terms & Conditions

Billing is 50% on kickoff and 50% on launch approval.
Two rounds of revisions are included per design phase.
Client supplies final copy and imagery unless separately quoted.
Includes 30 days of post-launch support; hosting billed separately.

Next Steps: Payment is due within 30 days of invoice date. Approve this quotation by 2026-08-30 to secure our next build slot. Reply to hello@novawebdesign.com to schedule kickoff.

Quotation valid for 30 days. Fixed scope per the project brief.

Nova Web Design

Free

Quotations

Web Design Quotation Template

Web design quotation breaking down UX, design, build, and CMS setup for a responsive marketing website.

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Lumina Photography

252 Sansome Street, Suite 387, San Francisco, CA 94105 · hello@luminaphotography.com · +1 (555) 619-4733

PHOTOGRAPHY QUOTATION

Studio: Lumina Photography — hello@luminaphotography.com, +1 (555) 619-4733

Quotation QT-2026-0148 for John Doe Services, issued July 3, 2026, for a full-day wedding coverage on September 14, 2026 delivering 400 edited images, online gallery, and album.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Photographer Coverage	Lead shooter, on location	8 hrs	$225	$1,800
Second Shooter	Assistant photographer	8 hrs	$120	$960
Editing & Retouching	Cull, color grade, 400 finals	1	$680	$680
Album & Prints	30-page linen album + USB	1	$540	$540
Total				$9,158.40

Subtotal: $8,480.00 Tax (15): 8% Total: $9,158.40

Terms & Conditions

A 30% non-refundable retainer reserves the shoot date.
Edited galleries are delivered within four weeks of the shoot.
The client receives a personal-use license; commercial use is quoted separately.
Overtime coverage is billed at $225 per hour.

Next Steps: Payment is due within 30 days of invoice date. Approve this quotation by 2026-08-30 and pay the retainer to hold September 14, 2026. Email hello@luminaphotography.com to confirm.

Quotation valid for 21 days. Date reserved on receipt of retainer.

Lumina Photography

Free

Quotations

Photography Quotation Template

Photography quotation covering coverage hours, editing, prints, and albums for weddings, events, and brand shoots.

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Amplify Marketing

230 Congress Street, Suite 252, Austin, TX 78701 · hello@amplifymarketing.com

MARKETING QUOTATION

Agency: Amplify Marketing — hello@amplifymarketing.com, +1 (555) 484-3788

Quotation QT-2026-0148 for John Doe Services at GlobalTech Industries, issued July 3, 2026, for the Q3 Growth Accelerator program focused on paid search, SEO, and content.

Quotation Details

Service	Deliverable	Qty	Rate/mo	Monthly
Strategy & Reporting	Roadmap, analytics, monthly review	1	$1,200	$1,200
Paid Media Mgmt	Google & Meta ads (ex. ad spend)	1	$1,800	$1,800
SEO	On-page, technical, link outreach	1	$1,400	$1,400
Content	4 blog posts + 12 social assets	1	$1,100	$1,100
Monthly Total				$10,800.00

Retainer Subtotal: $10,000.00/mo Tax (15): 8% Total per month: $10,800.00

Terms & Conditions

Advertising spend is billed separately at cost, direct to the platforms.
The retainer runs on a 3-month minimum, then month-to-month.
Reporting dashboards are refreshed weekly with a monthly review call.
Either party may cancel with 30 days written notice.

Next Steps: Payment is due within 30 days of invoice date. Approve this quotation by 2026-08-30 to begin onboarding within one week. Reply to hello@amplifymarketing.com to kick off.

Quotation valid for 30 days. Retainer billed monthly in advance.

Amplify Marketing

Free

Quotations

Marketing Quotation Template

Digital marketing quotation bundling strategy, paid media, SEO, and content for a monthly growth retainer.

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SummitLine Roofing

266 Lexington Ave, Suite 355, San Francisco, CA 94105 · hello@summitlineroofing.com · +1 (555) 587-4509

ROOFING QUOTATION

Contractor: SummitLine Roofing, 266 Lexington Ave, Suite 355, San Francisco, CA 94105 — hello@summitlineroofing.com, +1 (555) 587-4509

Quotation QT-2026-0148 for John Doe Services, issued July 3, 2026, for a architectural asphalt shingle roof covering 2,400 sq ft (24 squares).

Quotation Details

Item	Description	Qty	Unit Price	Amount
Tear-off & Disposal	Strip old layers, dumpster haul	24 sq	$95	$2,280
Underlayment & Deck	Ice-and-water shield, synthetic felt	24 sq	$55	$1,320
Architectural Shingles	30-year laminated shingles	24 sq	$285	$6,840
Flashing & Vents	Step flashing, ridge vent, boots	1 lot	$960	$960
Total				$17,172.00

Subtotal: $15,900.00 Tax (15): 8% Total: $17,172.00

Terms & Conditions

Rotted decking replacement is billed at $70 per sheet as needed.
Work carries a 10-year workmanship warranty plus the manufacturer warranty.
The site is protected with tarps and cleaned with magnetic nail sweep daily.
Insurance-claim documentation can be provided on request.

Next Steps: Payment is due within 30 days of invoice date. Approve this quotation by 2026-08-30 to reserve a crew before peak season. Email hello@summitlineroofing.com to book your inspection.

Quotation valid for 30 days and subject to a roof inspection.

SummitLine Roofing

Free

Quotations

Roofing Quotation Template

Roofing quotation itemizing tear-off, underlayment, shingles, and flashing for re-roofs and storm repairs.

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ClimatePro HVAC

234 Broadway, Suite 398, Chicago, IL 60601hello@climateprohvac.com+1 (555) 830-1310

HVAC QUOTATION

Contractor: ClimatePro HVAC, 234 Broadway, Suite 398, Chicago, IL 60601 — hello@climateprohvac.com, +1 (555) 830-1310

Quotation QT-2026-0148 for John Doe Services, issued July 3, 2026, for a 3-ton central air conditioning and gas furnace system installation.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Condenser & Coil	16 SEER unit & evaporator coil	1	$4,300	$4,300
Air Handler & Furnace	96% AFUE gas furnace	1	$2,650	$2,650
Ductwork & Vents	Modify plenum, seal, 6 registers	1 lot	$1,480	$1,480
Install Labor	Removal, install, startup, 2 techs	20 hrs	$105	$2,100
Total				$16,232.40

Subtotal: $15,030.00 Tax (15): 8% Total: $16,232.40

Terms & Conditions

Final equipment sizing follows a Manual J load calculation.
The system carries a 10-year parts and 2-year labor warranty.
Manufacturer rebates, where available, are passed to the client.
Permit and inspection fees are included in the quoted price.

Next Steps: Payment is due within 30 days of invoice date. Approve this quotation by 2026-08-30 to schedule installation. Contact hello@climateprohvac.com to book your load assessment.

Quotation valid for 30 days and subject to a load calculation.

ClimatePro HVAC

Free

Quotations

HVAC Quotation Template

HVAC quotation for system supply, installation, and ductwork with efficiency ratings for heating and cooling upgrades.

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TrueCoat Painting

268 Mission Street, Suite 233, Austin, TX 78701

hello@truecoatpainting.com

+1 (555) 465-3655

PAINTING QUOTATION

Contractor: TrueCoat Painting, 268 Mission Street, Suite 233, Austin, TX 78701 — hello@truecoatpainting.com, +1 (555) 465-3655

Quotation QT-2026-0148 for John Doe Services, issued July 3, 2026, covering 1,800 sq ft of interior walls and trim in a eggshell finish.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Surface Prep	Sand, patch, caulk, prime	1,800 sq ft	$0.85	$1,530
Wall Coats	Two coats premium latex	1,800 sq ft	$1.40	$2,520
Trim & Doors	Enamel on baseboards, casings, doors	12	$65	$780
Materials	Paint, primer, sundries	1 lot	$640	$640
Total				$10,767.60

Subtotal: $9,970.00 Tax (15): 8% Total: $10,767.60

Terms & Conditions

Furniture is moved to the room center and covered; heavy items stay in place.
Color selections are confirmed in writing before work begins.
Extensive wood rot or drywall repair is quoted as an add-on.
Workmanship is guaranteed against peeling for two years.

Next Steps: Payment is due within 30 days of invoice date. Approve this quotation by 2026-08-30 to lock your dates. Reply to hello@truecoatpainting.com to finalize colors.

Quotation valid for 21 days. Priced on the stated surface area.

TrueCoat Painting

Free

Quotations

Painting Quotation Template

Painting quotation covering prep, interior and exterior coats, and trim work with premium finishes for any property.

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What is a quotation?

A quotation (or quote) is a document a supplier sends a prospective customer stating the price, scope and terms for a job before it begins. Trades, agencies and service businesses use quotations to win work and to set expectations on cost and timeline up front. A clear quote itemizes the work, shows the subtotal, tax and total, and states validity and payment terms. These free quotation templates — from construction and AMC to interior design and security — download as PDF or Word ready to send.

Professional, Export-Ready Formatting

Every template has fill-in fields you can customize. Edit and rewrite the text with our built-in AI-enabled document editor, then export to PDF or Word.

Square footage pricing, visit frequency, and scope of service

Win lucrative office and facility cleaning contracts with transparent rate structures. This template calculates cleaning fees based on facility square footage, restroom counts, kitchen breakrooms, and service frequency (nightly, 3x/week, weekly). It provides clear task checklists for trash disposal, dusting, sanitization, and vacuuming.

Specialty services: carpet shampooing, floor waxing, and window cleaning

Upsell high-margin periodic specialty services. Include standalone quote rows for quarterly carpet steam extraction, high-traffic floor stripping and waxing, and exterior window cleaning.

Cleaning chemical supplies, insurance verification, and billing terms

Reassure facility managers by noting that commercial-grade eco-friendly cleaning chemicals and equipment are included. Display commercial liability insurance coverage and establish net-15 or net-30 monthly invoicing terms.

Quotationsguides & how-tos

Step-by-step articles on writing, formatting and sending these documents.

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Spread the word to fellow professionals, contractors, and business owners.

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Web Design Quotation Template

Photography Quotation Template

Marketing Quotation Template

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HVAC Quotation Template

Painting Quotation Template

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What is a quotation?

Professional, Export-Ready Formatting

Square footage pricing, visit frequency, and scope of service

Specialty services: carpet shampooing, floor waxing, and window cleaning

Cleaning chemical supplies, insurance verification, and billing terms

Quotationsguides & how-tos

Share these Quotations templates

Commercial Cleaning & Janitorial Companies Quotations — frequently asked questions

How do janitorial companies calculate commercial cleaning quotes?

Are cleaning supplies billed separately?

Can I set up recurring monthly invoicing on this quote?

Free Commercial Cleaning Estimate Quotation Templates

Quotations Catalog & Available Layouts

Related Searches

What is a quotation?

Professional, Export-Ready Formatting

Square footage pricing, visit frequency, and scope of service

Specialty services: carpet shampooing, floor waxing, and window cleaning

Cleaning chemical supplies, insurance verification, and billing terms

Quotationsguides & how-tos

Share these Quotations templates

Commercial Cleaning & Janitorial Companies Quotations — frequently asked questions

How do janitorial companies calculate commercial cleaning quotes?

Are cleaning supplies billed separately?

Can I set up recurring monthly invoicing on this quote?