Free Letter & Email Templates

From cover letters to resignation letters, find the right words fast. Browse 67 templates for every professional letter and email you'll ever need to send.

Letters & Emails Catalog & Available Layouts

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Letters & Emails

Post-Project Client Appreciation & Referral Letter

Thank clients upon successful project delivery, request a testimonial or review, and introduce ongoing retainer options.

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Letters & Emails

Formal Vendor Contract Termination Notice Letter

Issue a legally compliant contract termination notice citing agreement clause numbers, final cutoff dates, and handover instructions.

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Letters & Emails

Academic & Internship Recommendation Letter

Write a glowing reference letter for a student or junior intern detailing work ethic, project results, and character.

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Letters & Emails

Salary Increment & Promotion Review Request Letter

Request a formal compensation review backed by recent performance milestones, revenue impact, and industry benchmarks.

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Letters & Emails

Formal Job Offer Acceptance Letter

Accept an employment offer in writing, confirming agreed starting date, salary package, and onboarding readiness.

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Letters & Emails

Business Apology Letter Template

Free business apology letter template for service delays or customer complaints.

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Letters & Emails

Leave Application Letter Template

Free leave application letter template for employees requesting annual, sick, or personal leave.

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Letters & Emails

Job Application Letter Template

Free job application cover letter template for job seekers.

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Letters & Emails

Salary Increment Request Letter Template

Free salary increment request letter template to ask your employer for a raise based on performance.

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Letters & Emails

Recommendation Request Letter Template

Free recommendation request letter template for students and professionals asking for references.

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Letters & Emails

Payment Reminder Letter Template

Free payment reminder letter template to follow up on overdue invoices professionally.

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Letters & Emails

Work From Home Request Letter Template

Free work from home request letter template for employees to formally ask their manager to approve a remote work arrangement.

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What is a formal letter?

A formal letter or professional email communicates a specific request or notice — a resignation, a leave application, a complaint, a reference request or a payment reminder — in a clear, courteous, on-the-record way. Employees, HR teams and businesses use them daily, and the right structure and tone decide how the message lands. A good letter states its purpose up front, gives the necessary detail, and closes with a clear next step. These free letter and email templates cover the situations you actually face and download as PDF or Word.

Professional, Export-Ready Formatting

Every template has fill-in fields you can customize. Edit and rewrite the text with our built-in AI-enabled document editor, then export to PDF or Word.

Letters & Emailsguides & how-tos

Step-by-step articles on writing, formatting and sending these documents.

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Letters & Emails — frequently asked questions

Sender address, date, recipient address, a salutation naming a person where possible, a subject line, the body in short paragraphs, a complimentary close, and your signature block. Block format — everything left-aligned with a blank line between paragraphs — is the safe default.
PDF, unless the recipient asked for an editable file. A PDF renders identically on every device, cannot be altered accidentally, and is what HR and legal teams expect to file. Send Word only when someone must fill something in.
Match the reader, not the occasion. Resignation, offer, and legal letters stay formal and factual. Thank-you and cover letters can be warm, but never casual — no contractions in the opening line and no exclamation marks in the body.
Include a typed signature block at minimum. For letters that carry weight — offers, resignations, experience certificates — attach a signed PDF. A scanned signature pasted into a Word file is easy to forge and increasingly rejected by verifiers.