How long should a quotation stay valid?

State an explicit validity period — thirty days is standard. Without it, a client can accept your Q1 price in Q4 after your costs have risen. The expiry also creates gentle urgency without you having to discount.

What is the difference between a quotation and an estimate?

A quotation is a fixed price for defined work, binding once accepted within its validity period. An estimate is an approximation that may change as scope firms up. Sending an estimate when the client expected a quotation reads as evasive.

Should I show tax separately on a quotation?

Always. A tax-inclusive total hides your actual rate and confuses the client's finance team. Show the taxable value, the rate, the tax amount, and the grand total on separate lines.

Can I turn an accepted quotation into an invoice?

Yes, and you should — with the same line descriptions and the same numbers. Rewriting them introduces discrepancies that delay payment. Our quotation and invoice templates share a layout for exactly this reason.

Free Quotation Templates

Send accurate, professional price quotes fast. Browse 49 templates with built-in validity periods and line-item breakdowns to protect you from scope creep.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105

contact@acmeglobal.com

+1 (555) 382-9281

LIVE EVENT AV PRODUCTION & STAGING QUOTE

EVENT AV PRODUCTION QUOTE

Quote #: QT-2026-0148 | Date: July 3, 2026 | Valid: 2026-08-30 | Event: Annual Corporate Gala 2026 (Grand Ballroom, Marriott Marquis)

AV Provider: Northwind Group

Client: GlobalTech Industries

Equipment Rental & Production Services

Gear & Services	Amount
Line-Array Sound Reinforcement & Wireless Mic Packages	$1,250.00
4K Modular LED Video Wall & Switching Racks	Live Event Audio-Visual & Stage Lighting led Wall Rental
Live Event Sound & Video Lead Engineers	Live Event Audio-Visual & Stage Lighting technician Labor

Subtotal: $1,250.00 | Total Due: $1,250.00

Terms: Live Event Audio-Visual & Stage Lighting cancellation Terms

Broadcast Quality Audio-Visual Production

Acme Global Inc.

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Quotations

Live Event Audio-Visual & Stage Lighting Quotation

Quote line array PA speaker systems, 4K LED video walls, wireless microphone kits, and on-site AV technicians.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105contact@acmeglobal.com+1 (555) 382-9281

EVENT CATERING QUOTATION

Quote #: QT-2026-0148 | Date: July 3, 2026 | Valid Until: 2026-08-30

Caterer: Corporate & Banquet Catering Menu caterer Name, Corporate & Banquet Catering Menu caterer Address

Client: John Doe Services (Guest Count: 2 | Menu: Corporate & Banquet Catering Menu menu Tier)

Catering Line Items

Item	Guests	Rate	Amount
Plated 3-Course Banquet Dinner	2	$85/hour	$6,650.00
Open Bar Package & Bartender Staffing	2	$2,400.00	$2,400.00

Subtotal: $6,650.00 | Service & Gratuity: Corporate & Banquet Catering Menu service Gratuity | Total: $6,650.00

Deposit & Terms: Corporate & Banquet Catering Menu deposit Terms

Exquisite Culinary Presentation & Service

Acme Global Inc.

Free

Quotations

Corporate & Banquet Catering Menu Quotation

Quote per-plate banquet courses, cocktail bar staffing, tableware rentals, and dietary restriction management.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105

contact@acmeglobal.com

+1 (555) 382-9281

MANAGED IT SERVICES & SLA QUOTE

MANAGED IT SERVICES QUOTE

Quote #: QT-2026-0148 | Date: July 3, 2026 | Valid Until: 2026-08-30

Provider: Monthly Managed IT Support & Helpdesk msp Name, Monthly Managed IT Support & Helpdesk msp Address

Client: John Doe Services (6 User Endpoints)

Managed Support Tier Breakdown

Service	Monthly Cost
24/7 Monitoring & Desktop Helpdesk (6 seats @ $85/hour)	$7,500.00
Encrypted Cloud Disaster Recovery & Backup	$85/hour

Monthly Fee: $7,500.00 | Annualized Commitment: $18,500.00

Guaranteed SLA Response: Monthly Managed IT Support & Helpdesk sla Response Time

Enterprise 99.9% Uptime Guarantee

Acme Global Inc.

Free

Quotations

Monthly Managed IT Support & Helpdesk Quotation

Quote 24/7 server monitoring, helpdesk ticketing seats, cloud backup endpoints, and network security management.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105contact@acmeglobal.com+1 (555) 382-9281

COMMERCIAL PAINTING QUOTE

Quote #: QT-2026-0148 | Date: July 3, 2026 | Valid Until: 2026-08-30

Contractor: Mark Thompson Construction, 500 Hilltop Dr, Austin, TX 78741

Client Facility: John Doe Services, Commercial Painting & Facade Renovation site Address (Area: Commercial Painting & Facade Renovation square Footage sq. ft.)

Scope & Materials

Service	Amount
Surface Power Wash, Caulking & Primer Prep	$18,500.00
Commercial Acrylic Coatings & Direct Labor	$540.00

Subtotal: $19,040.00 | Total Investment: $19,040.00

Terms: Net 30

Licensed & Insured Professional Painting Contractors

Acme Global Inc.

Free

Quotations

Commercial Painting & Facade Renovation Quotation

Quote surface pressure washing, exterior primer coating, high-durability acrylic finishes, and scaffolding.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105

contact@acmeglobal.com

+1 (555) 382-9281

SOLAR ENERGY SYSTEM INSTALLATION QUOTE

SOLAR ENERGY INSTALLATION QUOTE

Quote #: QT-2026-0148 | Date: July 3, 2026 | Valid Until: 2026-08-30

Installer: Residential & Commercial Solar Panel Installation Quote installer Name, Residential & Commercial Solar Panel Installation Quote installer Address

Client Site: John Doe Services, 2200 Oakwood Drive, Denver, CO 80220 (System: Residential & Commercial Solar Panel Installation Quote system Capacity Kw kW)

Hardware, Permits & Installation Breakdown

Description	Amount
Tier-1 Photovoltaic Panels & Hybrid Inverters	$7,500.00
Structural Racking, Electrical Permitting & Utility Grid Interconnect	Residential & Commercial Solar Panel Installation Quote installation Labor
Estimated Clean Energy Tax Credit Savings	Residential & Commercial Solar Panel Installation Quote federal Tax Credit

Subtotal: $4,250.00 | Net Total: $12,000.00

Warranty: 12-month bumper-to-bumper dealer warranty included.

25-Year Equipment & Workmanship Warranty

Acme Global Inc.

Free

Quotations

Residential & Commercial Solar Panel Installation Quote

Quote photovoltaic panel wattages, inverter hardware, net metering permits, and 25-year warranty terms.

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Meridian Creative Solutions

254 Market Street, Suite 204, New York, NY 10001

hello@meridiancreativesolutions.com

+1 (555) 768-1676

OFFICIAL COMMERCIAL PRICE QUOTATION

COMMERCIAL PRICE QUOTATION

Quote #: QUO-2026-0842 | Date: August 10, 2026 | Valid Through: September 10, 2026 (30 Days)

Vendor: Meridian Creative Solutions (100 Montgomery St, Suite 800, San Francisco, CA 94104) | Client: GreenLeaf Organic Foods (220 Market Street, Oakland, CA 94607)

1. Scope Summary (Fixed-Price Quote vs. Variable Estimate)

Fixed-price commercial quotation for corporate brand identity redesign, packaging asset development, and style guidelines.

2. Itemized Deliverables & Fixed Costs

• Brand Strategy & Identity Architecture: $3,200.00 • 4 Product Packaging Box Die-Line Designs: $2,800.00 • Digital Style Guide & Vector Asset Masters: $1,500.00 Total Guaranteed Quoted Amount: $7,500.00

3. Terms of Acceptance

Validity & Conversion Terms: Prices quoted are fixed and guaranteed through the expiration date. Scope adjustments will require written change orders. Upon signature, an official invoice will be generated. Authorized Acceptance Signature: Elena Ross, Brand Director

Quotation is a fixed-price commitment valid through the stated expiration date.

Meridian Creative Solutions

Free

Quotations

Formal Price Quotation & Project Cost Estimate

Clear formal quotation explicitly distinguishing fixed quoted prices from preliminary estimates and post-delivery invoices.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105contact@acmeglobal.com+1 (555) 382-9281

SECURITY CAMERA INSTALLATION QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. for the site at Security Camera Installation site Address.

Quotation Details

Item	Description	Qty	Unit Price	Amount
4K IP Dome Cameras	Night vision, weatherproof	8	$110.00	$880.00
NVR & Storage	16-channel PoE NVR with 4TB HDD	1	$420.00	$420.00
Cabling & Conduit	Cat6 runs and trunking per metre	160 m	$2.80	$448.00
Installation Labour	Mount, terminate and configure	16 hrs	$38.00	$608.00
Mobile App Setup	Remote viewing and alerts config	1	$90.00	$90.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 30 days; installation scheduled within one week of order.
Cameras carry a 24-month warranty; installation warranted for 12 months.
Payment terms: 50% deposit on booking, balance on completion.
Client to provide power outlets and internet at the recording location.

Notes: Payment is due within 30 days of invoice date.

Prices include configuration and a walkthrough on handover.

Acme Global Inc.

Free

Quotations

Security Camera Installation Quotation Template

Free CCTV and security camera installation quotation template for installers to quote cameras, NVR, cabling, and setup to homes and businesses.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105

contact@acmeglobal.com

+1 (555) 382-9281

WELDING & FABRICATION QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. against drawing reference DRG-2261 Rev. C.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Structural Steel	Mild steel RHS and plate	820 kg	$1.90	$1,558.00
Laser Cutting	CNC profile cutting per part	64	$6.50	$416.00
MIG Welding	Fit-up and welding labour	48 hrs	$42.00	$2,016.00
Powder Coating	Blast, prime and coat finish	1 lot	$680.00	$680.00
Delivery & Rigging	Transport and unload on site	1	$450.00	$450.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 30 days; lead time 3-4 weeks from approved drawings.
Welding to relevant code; weld inspection reports available on request.
Payment terms: 40% deposit on order, balance Net 30 on delivery.
Steel price is subject to change if order is not confirmed within validity.

Notes: Payment is due within 30 days of invoice date.

Prices assume approved drawings and confirmed material grades.

Acme Global Inc.

Free

Quotations

Welding & Fabrication Quotation Template

Free welding and fabrication quotation template for metal workshops to quote cutting, welding, materials, and finishing to industrial clients.

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GRAPHIC DESIGN QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. for the project Templix AI Platform Development.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Logo Design	Three concepts, two revisions	1	$650.00	$650.00
Brand Style Guide	Colours, type, usage rules	1	$480.00	$480.00
Business Stationery	Card, letterhead, envelope	1 set	$320.00	$320.00
Social Media Kit	Profile, banners, post templates	10	$35.00	$350.00
Packaging Design	Product box dieline and artwork	1	$540.00	$540.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 30 days from the date shown above.
Two revision rounds are included per item; extra rounds billed hourly.
Payment terms: 50% deposit to begin, balance on delivery of final files.
Full copyright and source files transfer once payment clears.

Notes: Payment is due within 30 days of invoice date.

Deliverables provided as print-ready and web files on final payment.

Acme Global Inc.

Free

Quotations

Graphic Design Quotation Template

Free graphic design quotation template for freelancers and studios to quote logos, branding, print, and packaging design to clients.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105 · contact@acmeglobal.com · +1 (555) 382-9281

ADVERTISING QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. for the campaign Q3 Growth Campaign.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Creative Concept & Design	Key visual, copy, and artwork	1	$2,400.00	$2,400.00
Social Media Ads	Managed spend across platforms	1 mo	$5,000.00	$5,000.00
Billboard Placement	Prime location, 4-week run	2	$1,800.00	$3,600.00
Radio Spots	30-second peak-time slot	40	$45.00	$1,800.00
Campaign Management	Reporting, optimisation, account	1 mo	$1,200.00	$1,200.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 30 days; media availability confirmed at booking.
Media spend is billed at cost; agency fees as itemised above.
Payment terms: 50% on approval, balance before campaign launch.
Two rounds of creative revisions included; extra rounds billed hourly.

Notes: Payment is due within 30 days of invoice date.

Media rates are indicative and confirmed on booking.

Acme Global Inc.

Free

Quotations

Advertising Quotation Template

Free advertising quotation template for agencies to quote ad placements, creative, media buying, and campaign management to brand clients.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105 · contact@acmeglobal.com

CAR RENTAL QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. for the rental period 12 months.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Sedan Hire	Mid-size automatic, per day	7 days	$55.00	$385.00
Collision Insurance	CDW with reduced excess	7 days	$14.00	$98.00
Chauffeur Service	Professional driver, 8 hrs/day	3 days	$60.00	$180.00
GPS & Child Seat	Navigation unit and booster seat	7 days	$8.00	$56.00
Airport Delivery	Pickup and return at terminal	1	$35.00	$35.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 14 days, subject to vehicle availability.
Driver must be 23+ with a valid licence held for over one year.
Refundable security deposit collected at pickup.
Excess mileage charged at $0.20 per km beyond the included allowance.

Notes: Payment is due within 30 days of invoice date.

Rates include standard mileage; fuel on a full-to-full basis.

Acme Global Inc.

Free

Quotations

Car Rental Quotation Template

Free car rental quotation template for agencies to quote daily hire, insurance, driver, and extras to corporate and tourist clients.

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Acme Global Inc.

535 Mission Street, 14th Floor, San Francisco, CA 94105 · contact@acmeglobal.com · +1 (555) 382-9281

AC REPAIR QUOTATION

Quote #: QT-2026-0148 Date: July 3, 2026 Valid until: 2026-08-30

Prepared for John Doe Services by Acme Global Inc. for unit model Infinity 24ANB1.

Quotation Details

Item	Description	Qty	Unit Price	Amount
Diagnostic Inspection	Fault finding and pressure test	1	$45.00	$45.00
Refrigerant Refill	R-32 gas recharge per unit	1	$120.00	$120.00
Capacitor Replacement	Dual-run compressor capacitor	1	$65.00	$65.00
Coil Cleaning	Chemical wash, indoor & outdoor	1	$80.00	$80.00
Service Labour	Technician time on site	2 hrs	$40.00	$80.00
Total				$858.27

Subtotal: $4,250.00 Tax (15): 8% Grand Total: $858.27

Terms & Conditions

Quotation valid for 15 days; repairs scheduled within 48 hours of approval.
Diagnostic fee is waived when the recommended repair is approved.
Replacement parts carry a 6-month warranty; labour warranted 90 days.
Payment due on completion of work.

Notes: Payment is due within 30 days of invoice date.

Diagnosis fee waived if repair is approved and completed.

Acme Global Inc.

Free

Quotations

AC Repair Quotation Template

Free AC repair quotation template for technicians to quote diagnosis, gas refill, parts, and servicing labor to homeowners and offices.

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What is a quotation?

A quotation (or quote) is a document a supplier sends a prospective customer stating the price, scope and terms for a job before it begins. Trades, agencies and service businesses use quotations to win work and to set expectations on cost and timeline up front. A clear quote itemizes the work, shows the subtotal, tax and total, and states validity and payment terms. These free quotation templates — from construction and AMC to interior design and security — download as PDF or Word ready to send.

Professional, Export-Ready Formatting

Every template has fill-in fields you can customize. Edit and rewrite the text with our built-in AI-enabled document editor, then export to PDF or Word.

Quotationsguides & how-tos

Step-by-step articles on writing, formatting and sending these documents.

Share these Quotations templates

Spread the word to fellow professionals, contractors, and business owners.

Free Quotation Templates

Live Event Audio-Visual & Stage Lighting Quotation

Corporate & Banquet Catering Menu Quotation

Monthly Managed IT Support & Helpdesk Quotation

Commercial Painting & Facade Renovation Quotation

Residential & Commercial Solar Panel Installation Quote

Formal Price Quotation & Project Cost Estimate

Security Camera Installation Quotation Template

Welding & Fabrication Quotation Template

Graphic Design Quotation Template

Advertising Quotation Template

Car Rental Quotation Template

AC Repair Quotation Template

Related Searches

What is a quotation?

Professional, Export-Ready Formatting

Quotationsguides & how-tos

Share these Quotations templates

Quotations — frequently asked questions

How long should a quotation stay valid?

What is the difference between a quotation and an estimate?

Should I show tax separately on a quotation?

Can I turn an accepted quotation into an invoice?

Free Quotation Templates

Quotations Catalog & Available Layouts

Related Searches

What is a quotation?

Professional, Export-Ready Formatting

Quotationsguides & how-tos

Share these Quotations templates

Quotations — frequently asked questions

How long should a quotation stay valid?

What is the difference between a quotation and an estimate?

Should I show tax separately on a quotation?

Can I turn an accepted quotation into an invoice?