Free Quotation Templates

Send accurate, professional price quotes fast. Browse 49 templates with built-in validity periods and line-item breakdowns to protect you from scope creep.

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Price Quotation Template

Clean general price quotation for suppliers to quote products, quantities, and totals to business clients fast.

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What is a quotation?

A quotation (or quote) is a document a supplier sends a prospective customer stating the price, scope and terms for a job before it begins. Trades, agencies and service businesses use quotations to win work and to set expectations on cost and timeline up front. A clear quote itemizes the work, shows the subtotal, tax and total, and states validity and payment terms. These free quotation templates — from construction and AMC to interior design and security — download as PDF or Word ready to send.

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Every template has fill-in fields you can customize. Edit and rewrite the text with our built-in AI-enabled document editor, then export to PDF or Word.

Quotationsguides & how-tos

Step-by-step articles on writing, formatting and sending these documents.

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Quotations — frequently asked questions

State an explicit validity period — thirty days is standard. Without it, a client can accept your Q1 price in Q4 after your costs have risen. The expiry also creates gentle urgency without you having to discount.
A quotation is a fixed price for defined work, binding once accepted within its validity period. An estimate is an approximation that may change as scope firms up. Sending an estimate when the client expected a quotation reads as evasive.
Always. A tax-inclusive total hides your actual rate and confuses the client's finance team. Show the taxable value, the rate, the tax amount, and the grand total on separate lines.
Yes, and you should — with the same line descriptions and the same numbers. Rewriting them introduces discrepancies that delay payment. Our quotation and invoice templates share a layout for exactly this reason.