Invoicing for recurring and one-off cleans
Most cleaners split their book into two kinds of work, and your invoice should show both clearly. Recurring clients (weekly, biweekly, or monthly) are usually billed a flat rate per visit or a fixed monthly total, so list the service frequency and the visit dates covered on each invoice. One-off jobs (deep cleans, spring cleans, post-renovation, and move-in/move-out) are priced by the job or by the hour, since they take longer and need extra passes. Put the property type and square footage or room count on the line item so the client sees why a move-out clean costs more than a maintenance visit. For hourly work, show the rate, the crew size, and the hours on site. This free template keeps recurring and one-off lines side by side without any sign-up.
Supplies, add-ons, and travel
Cleaning invoices often carry more than labor. If you supply your own products and equipment, either fold that into your rate or add a small supplies line so clients understand what they are paying for. Bill add-ons separately as their own line items: inside-oven cleaning, interior windows, inside the fridge, baseboards, carpet shampoo, and laundry are common upsells that clients expect to see itemized. Add a travel or trip fee for addresses outside your normal zone, and note any weekend, holiday, or last-minute surcharge. If a job needs specialty gear like a pressure washer or floor buffer, list it. Keeping these as discrete lines rather than one lump sum reduces disputes and makes it obvious where the total comes from. You can edit every field and export a clean PDF or Word file.
Payment terms, deposits, and tax
For residential maintenance cleaning, payment is usually due on the day of service or within a few days, and many cleaners keep a card on file for auto-charge. Commercial and janitorial contracts often run on net-15 or net-30 terms billed monthly, so set the due date to match the agreement. For large one-off jobs like post-construction cleans, it is normal to take a deposit up front and invoice the balance on completion; show the deposit as a credit so the remaining balance is clear. Whether cleaning services are taxable depends on your state or country, so add a tax line only where it applies and label the rate. Include your preferred payment methods, a late-fee note, and a cancellation policy for missed appointments. This template is free to customize with no account required.