This free Grant Proposal template is a ready-to-use document you can fill in, export and send today. NGO and non-profit grant request template detailing funding details, objectives, and operational costs. Use it to win the idea before you price it, so the conversation is about scope rather than discount. Every field is editable, the preview updates as you type, and the finished file downloads as PDF or Word with no watermark and no sign-up.
Who this Grant Proposal template is for
- Agencies and consultants pitching defined engagements
- Freelancers responding to a brief or an RFP
- Teams seeking internal sign-off and budget
What's included in this Grant Proposal template
- Organization name
- Registration number
- Contact person
- Grant title
- Funding requested
- Project overview
- Problem statement
- Target beneficiaries
- Expected outcomes
- Start date
- End date
- Evaluation metrics
- Proposal signature
How to use this Grant Proposal template
- 1Open with a summary that stands alone — problem, approach, price, ask.
- 2Restate the client's problem in their own words before you propose anything.
- 3Set out deliverables, timeline and acceptance criteria in plain nouns.
- 4Offer three priced options and put the one you want in the middle.
- 5Add a validity date and a signature block that turns the proposal into an order.
Grant Proposal: mistakes to avoid
- Decision-makers read the summary and skim the rest. Front-load everything that matters.
- One line of real proof beats a page of promise — name a comparable client and the outcome.
- Never send a single number. It invites "can you do it cheaper?" instead of "what can we remove?"
- Follow up once, three working days later, and add something rather than asking for a decision.
Frequently asked questions
What is the difference between a Grant Proposal and a quotation?
A quotation prices work that is already defined. A proposal argues for the work first and prices it second. Send a quotation when the client knows what they want; send a proposal when you still have to win the approach and the budget.
How long should it be?
Long enough to answer the buyer's questions and no longer. Most win at five to ten pages: summary, problem, approach, deliverables, timeline, pricing options, and proof you have done it before.
Should I show one price or several?
Three options usually beats one. A single number moves the conversation to discount; tiered options move it to scope. Put your target option in the middle.
Can I export it to PDF and Word?
Yes, both, free and without an account. Send the PDF so your layout and pricing table hold their position on the client's screen.