Free Letter & Email Templates

From cover letters to resignation letters, find the right words fast. Browse 67 templates for every professional letter and email you'll ever need to send.

Letters & Emails Catalog & Available Layouts

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Letters & Emails

Bonafide Certificate Template

Free bonafide certificate format in PDF and Word certifying an Indian employee's designation and tenure, issued for visa, bank loan or address proof purposes.

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Letters & Emails

Full and Final Settlement Letter Template

Free full and final settlement letter format in PDF and Word with an itemised ₹ statement of salary, leave encashment, gratuity, bonus and recoveries for Indian employees.

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Letters & Emails

Relieving Letter Format Template

Free relieving letter format in PDF and Word on company letterhead confirming an Indian employee's tenure, cleared dues and good standing on resignation.

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Letters & Emails

Salary Slip Format Template

Free India salary slip format in PDF and Word with Basic, HRA, PF, ESI, Professional Tax and TDS breakup showing gross and net pay in ₹.

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Letters & Emails

Price Negotiation Letter Template

Free price negotiation letter template for buyers to professionally request a better rate, discount, or revised quote from a supplier.

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Letters & Emails

Scholarship Application Letter Template

Free scholarship application letter template for students to request financial aid by highlighting achievements, goals, and financial need.

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Letters & Emails

Notice to Vacate Letter Template

Free notice to vacate letter template for tenants to formally inform a landlord of their intent to move out of a rental property.

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Letters & Emails

Employment Verification Letter Template

Free employment verification letter template for employers to confirm an employee's job title, salary, and tenure for third parties.

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Letters & Emails

Transfer Request Letter Template

Free transfer request letter template for employees to formally ask their employer for a relocation to another branch or department.

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Letters & Emails

Congratulations Letter Template

Free congratulations letter template to celebrate a promotion, achievement, award, or milestone with a warm professional message.

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Letters & Emails

Condolence Letter Template

Free condolence letter template to express heartfelt sympathy and support to a colleague, friend, or family after a loss.

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Letters & Emails

Refund Request Letter Template

Free refund request letter template to formally ask a company for a money-back reimbursement on a faulty product or service.

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What is a formal letter?

A formal letter or professional email communicates a specific request or notice — a resignation, a leave application, a complaint, a reference request or a payment reminder — in a clear, courteous, on-the-record way. Employees, HR teams and businesses use them daily, and the right structure and tone decide how the message lands. A good letter states its purpose up front, gives the necessary detail, and closes with a clear next step. These free letter and email templates cover the situations you actually face and download as PDF or Word.

Professional, Export-Ready Formatting

Every template has fill-in fields you can customize. Edit and rewrite the text with our built-in AI-enabled document editor, then export to PDF or Word.

Letters & Emailsguides & how-tos

Step-by-step articles on writing, formatting and sending these documents.

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Letters & Emails — frequently asked questions

Sender address, date, recipient address, a salutation naming a person where possible, a subject line, the body in short paragraphs, a complimentary close, and your signature block. Block format — everything left-aligned with a blank line between paragraphs — is the safe default.
PDF, unless the recipient asked for an editable file. A PDF renders identically on every device, cannot be altered accidentally, and is what HR and legal teams expect to file. Send Word only when someone must fill something in.
Match the reader, not the occasion. Resignation, offer, and legal letters stay formal and factual. Thank-you and cover letters can be warm, but never casual — no contractions in the opening line and no exclamation marks in the body.
Include a typed signature block at minimum. For letters that carry weight — offers, resignations, experience certificates — attach a signed PDF. A scanned signature pasted into a Word file is easy to forge and increasingly rejected by verifiers.