Employee Warning Letter Template

Marcus Vance, HR Director

Acme Global Inc. | sarah.j@techsolutions.com | +1 (555) 382-9281

2026-07-01

Jordan Mitchell (Employee ID: EMP-4482-A), Engineering & Technology Department

RE: Formal Written Warning

Dear Jordan Mitchell,

This letter serves as a formal written warning regarding conduct and performance that does not meet the standards expected of employees at Acme Global Inc.. The purpose of this notice is to make you clearly aware of the concern and to give you a fair opportunity to correct it.

Specifically, the following issues have been observed and documented:

• Repeated unexcused lateness and absence without prior notice.
• Missed deadlines affecting the wider team's deliverables.
• Failure to follow agreed procedures after previous verbal guidance.

We take these matters seriously because they affect your colleagues, our clients, and the reliability of the department as a whole. Please treat this warning as an opportunity to reset, not merely a reprimand.

We expect to see immediate and sustained improvement. Should the concerns continue, further disciplinary action, up to and including termination of employment, may follow. We remain willing to support you with any reasonable resources needed to succeed.

Please acknowledge receipt of this letter. You are welcome to schedule a meeting to discuss it.

Sincerely,

Sarah Jenkins