Request Letter Template

Sarah Jenkins

123 Maple Street | +1 (555) 674-2200 | mark@thompsonbuilds.com

2026-07-01

Ms. Karen Whitfield, Massachusetts General Hospital

55 Fruit St, Boston, MA 02114

Subject: Request for Academic Records Release

Dear Ms. Karen Whitfield,

I am writing to formally request the release of my Academic Records Release from your office. I would be grateful if this request could be processed and the documents issued at your earliest convenience.

The purpose of this request is to complete a visa application for an international transfer. Immigration services require certified proof of my academic completion as part of the mandatory documentation, and your records are the authoritative source for this evidence.

To help you locate my file quickly, my student identifier is ST-9988 and my graduation year is 2024. I am happy to complete any request form, pay any applicable processing fee, or provide proof of identity that your procedures require.

Given that my application is subject to a filing deadline, I would sincerely appreciate a prompt response. Please let me know if any further information is needed to release the documents, and how you would prefer them to be delivered.

Thank you for your time and assistance with this matter.

Respectfully,

Sarah Jenkins